Secretary & Administration Services
Secretary Service
It is critical for every company whether dormant or active to be and to continue to remain in good standing. This usually involves compliance with statutory and regulatory requirements e.g. filing the annual audited accounts, or the annual report. Compliance with statutory provisions by ensuring that the Company submits all the appropriate notices and returns to the relevant authorities on time, but also keeping the company registers and informing the Registrar of any changes in them, is the responsibility of the company Secretary.
Even though the company Secretary is usually not required to be resident in the jurisdiction of formation of the company, it would be easy he/she were a local resident so that he/she can have access to public offices or other organisations regarding the company and be able to dispense his/her legal obligations smoothly. It is therefore common practise that the position of company Secretary is held by a service provider who facilitates compliance of the company or the beneficial owners with legal requirements. As your company’s secretary we shall:
- Keep your Company's files in order.
- Maintaining the statutory records of the company.
- Keeping minutes of meetings of the shareholders and/or of the directors.
- Drafting official copies of minutes.
- Providing all required resolutions, certificates, declarations etc.
- Filing the annual audited accounts.
- Filing the annual reports.
- Keep you updated on any changes in corporate law which may affect your company and advise you accordingly.
Administration Service
Also every company’s business must be administered timely and efficiently for its day to day work e.g. invoicing, payroll, preparation and drafting of documents, etc. All these functions can be done by outsourcing to a service provider.
Prestigious Virtual Office Facilities: Our virtual office administration services include everything you might need to achieve smooth and efficient operation of your company. Our complete package of virtual office services can provide you with the all the tools you need to cover your company’s administrative needs for the day to day operation of the company, such as:
- Prestigious business address in many locations which may be used on your business cards, letterheads and other marketing materials.
- A call answering service by a live receptionist personalised to your specific business or company. You shall have a dedicated local phone number(s) that shall be handled by a team of professional receptionists, who will answer your calls in your company’s name, according to your specifications and personal requests. Specialized technology also enables us to provide our clients with call redirection service and your call can be forwarded to you anywhere in the world.
- Local professional secretaries who can receive mail and packages on your behalf and forward them to you. According to your instructions mail shall be collected and international parcels shall be signed for and then forwarded to you either by post or courier,
- A personalised voice mail box which can convert to email.
- A fax number that can convert incoming faxes to email or redirect to your fax, or that can send outgoing faxes anywhere in the world. Your dedicated local fax line will be handled by a team of professional receptionists. All faxes will be immediately forwarded to you, either by fax to your prime fax line or by email.
- Office space for meetings or storage of files.
- Secretarial services, for typing of documents.
- Delivery services.
- Provision of full time or part time staff according to your needs
A virtual office allows you to conduct business in a professional manner with your clients and saves significant costs from your budget both from rents and from employees. A business address at a central office building displays a professional appearance at a low cost and it is considerably superior to, for example, a P.O. Box address. Furthermore you do not need to worry about employment or dealings with virtual office staff. At a fraction of the cost of a traditional office, with a virtual office provided by us your business will benefit from a presence in a high profile office location without the usual high costs of renting an office space and high running costs.
Individual Services: If you do not need to buy our complete package of virtual office services then you can by individual services that would help you run your company to smoothly. Our services include:
- Legalization of documents.
- Drafting and legalizing powers of attorney.
- Drafting, executing and legalising contracts, agreements, trusts, deeds and other documents.
- Drafting and legalising pre-signed change of management and change of control (ownership) forms.
- Managing bank accounts.
- Executing payrolls.
- Record keeping.
- Provision of staff.
- Mail and fax facilities and forwarding.
- Call answering and/or telephone facilities.
- Provision of fully staffed and equipped office space for meetings.